Opportunities To Serve
“if it is serving, then serve; if it is teaching, then teach; “
Romans 12:7
Athletic Administrative Assistant
Full-Time | Deltona, FL
job Description
The Athletic Administrative Assistant supports the mission and operations of the athletic department by providing administrative, organizational, and communication support to the Athletic Director, coaches, student-athletes, and families. This position helps ensure the smooth day-to-day functioning of athletic programs while promoting excellence, professionalism, and a Christ-centered approach to athletics.
The Athletic Administrative Assistant serves an important role in supporting a program that develops student-athletes in skill, character, discipline, and faith.
requirements
- Must be a Christian and actively attend a local church
- High school diploma required; associate or bachelor’s degree preferred
- Administrative or office support experience preferred
- Experience in athletics, school operations, or event coordination preferred
- Strong organizational and multitasking skills
- Proficiency in office software, data entry, and communication platforms
- Strong interpersonal and customer service skills
- Physical ability: walking, standing, stooping, and lifting up to approximately 30 lbs
- Full-time position Monday through Friday, with occasional weekend tournament coverage
- Work day from 7:30 a.m. to 4:00 p.m. with game schedule rotation
- Desire to continue career improvement and travel if necessary
essential responsibilities
- Communicate effectively (written and verbal) with students, parents/guardians, administrators, and staff
- Follow and enforce school rules, policies, and procedures
- Support the philosophy and mission of Trinity Christian Academy
- Adapt to change and perform additional assigned duties
pRIMARY RESPONSIBILITIES
Administrative Support
- Provide direct administrative support to the Athletic Director and athletic department
- Manage calendars, schedules, meetings, and correspondence
- Prepare and organize athletic documents, forms, and records
- Maintain accurate files for athletes, coaches, eligibility, and compliance
- Support budget tracking, purchase requests, invoices, and department paperwork
Athletic Operations Support
- Assist with scheduling games, transportation, officials, and facility use
- Coordinate logistics for practices, competitions, tournaments, and events
- Oversee registrations, physicals, eligibility documentation, and required forms
- Track uniforms, equipment, and inventory
- Assist with senior night, banquets, awards programs, and recognition events
Communication & Family Support
- Serve as a point of contact for parents, coaches, and visiting schools
- Communicate schedules, updates, and announcements
- Support communication through school platforms and social media
- Maintain athletic calendars, website updates, and event information
Game Day & Event Support
- Assist with home game operations and logistics
- Support ticketing, gate coordination, setup, hospitality, and supervision
- Coordinate volunteers and support personnel
- Assist with tournament and postseason event preparation
Student-Athlete Support & Accountability
- Monitor eligibility requirements and academic documentation
- Promote standards of conduct and accountability
- Encourage a positive, Christ-centered athletic culture
- Build relationships with student-athletes and families
SPIRITUAL REQUIREMENTS
- Demonstrates a personal and growing relationship with Jesus Christ
- Supports the mission and biblical worldview of Trinity Christian Academy
- Models Christian character and professionalism
- Understands and supports the role of athletics in Christian education
key competencies
- Organization and attention to detail
- Communication and hospitality
- Time management and multitasking
- Problem-solving and flexibility
- Teamwork and servant leadership
- Professionalism and confidentiality
RESPONSIBILITIES
- Attend training sessions, conferences, and seminars for continued professional development
- Participate in staff meetings and school events, including evenings and weekends as needed
- Report directly to the Athletic Directors and Head of School
- Perform other duties as assigned by the Athletic Directors and Head of School